ProviderSpark
100 Emails Per Day to Referral Partners
We identify every pediatrician, SLP, OT, and developmental specialist in your area, then systematically build relationships through personalized email outreach. You get meetings booked and referrals flowing.
How It Works
We Build Your Provider List
Using our NPI database, we pull every pediatrician, SLP, OT, and developmental specialist in your service area. We organize them into tiers: Tier 1 (pediatricians, 75% of outreach) and Tier 2 (SLPs, OTs, early learning centers, 25% of outreach).
Personalized Email Sequences
We craft 4-email outreach sequences personalized for each provider. No generic templates. We research their practice, reference their specialties, and position you as a collaborative partner, not just another ABA provider asking for referrals.
100 Emails Per Day, 5 Days a Week
Our system sends personalized outreach to referral sources daily. Each email takes about 5 minutes to personalize with website research. We prioritize email because it consistently outperforms other outreach methods for initial contact.
Meeting Booking & Handoff
When a provider replies or shows interest, we book the meeting and hand it off to you. Your job is to show up and be the excellent clinician you already are. We handle everything before that moment.
The Tier System
Not all referral sources are created equal. We separate your potential referral partners into tiers so you’re not wasting time on low-value contacts.
TIER 1 — 75% OF OUTREACH
Pediatricians & Dev Specialists
Highest referral volume. Pediatricians see children daily who need ABA evaluations. Developmental pediatricians are the #1 source for ABA referrals in most markets.
TIER 2 — 25% OF OUTREACH
SLPs, OTs & Early Learning
Lower individual volume, but invaluable for the two-way street. These providers become your referral network partners. When you can’t serve a client, you refer to them. They remember you and refer back.
What to Expect
250+
Providers contacted per week
Month 3-4
First referrals typically arrive
2-5
Consistent referring partners by month 5
8-10
Hours/week we invest in your outreach
The Data Behind Our Approach
After sending thousands of outreach emails over the past year, our data is clear: providers are welcome the connection. The rare negative response is simply ‘We handle our own referrals.’ The vast majority welcome the connection.
How Families Actually Find ABA Providers
Understanding the referral path is essential to knowing why this service works:
Family Gets a Diagnosis
A diagnostician gives the family a 40-page packet on autism. The family is overwhelmed — ABA is just one of many therapies they need to navigate.
They Go to Their Pediatrician
The family takes the diagnosis back to their pediatrician and asks for help. This is the critical moment.
The Pediatrician Decides
If the pediatrician has confidence in a specific ABA provider, they name them directly. If not, they hand over a generic referral list.
The Family Calls Down the List
Parents call providers top-down until someone answers and has availability. They do minimal Googling — they’re too overwhelmed for deep research.
The goal is simple: When that pediatrician sees a child who needs ABA, your name is the one they say out loud. Our outreach system makes that happen by building genuine relationships with every relevant provider in your area.
What Makes Our Emails Different
ProviderSpark FAQ
Won’t providers be annoyed by cold emails?
Our data says no. 90% of providers respond positively. We frame outreach as care collaboration, not sales. Most providers welcome connections with ABA practices that communicate well and follow up reliably.
How do you get provider email addresses?
We use the NPI (National Provider Identifier) database — publicly available information. No black market scraping. We pull names, practice names, addresses, and publicly listed emails for providers in your service area.
What’s the difference between Tier 1 and Tier 2?
Tier 1 (75% of outreach) targets pediatricians and diagnosticians — they’re closest to the diagnosis moment and highest leverage. Tier 2 (25%) targets SLPs, OTs, and early learning centers who see children regularly and care about collaborative care.
How is this different from just hiring someone to send emails?
We’ve refined our 4-email sequences through thousands of sends. We handle provider research, list building, email personalization, CRM tracking, and response management. You just show up to the meetings we book. Want even more? See our Coordinator service →